Minutes of the March 25, 2013 BoD Meeting

Central Park Master Association

Board of Directors Meeting Minutes

March 25, 2013

(unapproved)

1. Meeting was called to order at 7:02 PM; a quorum of members was present: Mike Grobbel, Mike Malone and Brian Pesola.  Ted McCoy was absent.  Also in attendance was Ryan Dorner of Kramer-Triad.

2. The Board approved the Minutes of the Oct. 15, 2012 Board Meeting as presented.
   
   
3. Old Business

1. Damaged streetlight replacement at Heyward and Kingsland: underground wires were also damaged and must be repaired after the frost is out of the ground; wire repairs and streetlight replacement will be made as soon as the weather warms up.
2. Status of fountain installations in the three detention ponds: the Board approved and signed a contract providing for (a) the necessary electrical work to be performed by RB & Sons Electrical Contractor ($6,610) and (b) the purchase and installation of three Aquamaster brand, Master series ½ HP fountains with Lakewood spray nozzle by MCI Aquatic Management Co. ($9,300); expectation is that all work is to be completed before the start of Summer.
3. Groundwater contamination update by Mike Grobbel: “Step 1 Summary Report, Oct. 17, 2012” was received on Jan. 15, 2013 from Dragun & Associates. This report contains test results of groundwater samples taken from temporary monitoring wells located just inside the eastern property line of the former Visteon plant.  These monitoring locations were drilled at 13 different locations along the property line extending from the northwest corner of the Manors at Central Park north towards 23 Mile Rd. Testing of the groundwater from these 13 locations indicate only 3 locations where groundwater was found to be contaminated by amounts of TCE in excess of the EPA drinking water standard of 5 parts per billion.  These 3 locations are in an area that is between 850 and 1,100 feet south of the center line of 23 Mile Rd. and the water samples were obtained at a depth of about 25 ft. below ground level.  These TCE levels and the location where the samples were obtained are just west of the area where similar TCE levels were measured in April 2012 on the adjacent property that is owned by Grand/Sakwa.
   
4. Lancaster at Central Park: Lombardo Homes intends to begin work this spring to remove and relocate underground utilities in preparation for the start of construction later this year.
5. Ciena skilled nursing facility variance approval:  The Shelby Twp. Zoning Board of Appeals approved two variance requests for this project at their March 7, 2013 meeting. Construction is scheduled to begin with site clearance and land-balancing later this Spring.
6. Geese-prevention at the ponds: the retention ponds between the Gardens and Meadows will be re-strung after installation of the new fountains are complete.
7. Traffic light at Van Dyke entrance: prior to April 10^th annual meeting, Mike Grobbel will contact County officials to inquire about the results of latest traffic studies. 

4. New Business

1. The Board discussed items to be placed on the agenda for 2013 Annual Meeting to be held on April 10, 2013
2. The Board approved a three-year lawn fertilization contract with “Back To Nature Lawn Care” in the annual amount of $7,144.00 (no change from previous contract); annual service includes:

                                                               i.      (4) fertilizer apps (approx. April, June, July and Oct.)

                                                             ii.      (1) grub control app.

3. The Board directed Ryan Dorner to revise the 2013 work order for the purchase and installation of all annual flowers to include the circular bed near the 22 Mile Rd. entrance and the semi-circular bed at the Van Dyke entrance, which were planted for the first time in 2012 under a separate work order; the 2013 work order is to also include mulching of the annual flower beds.
4. Request for 2013 CP community-wide garage sale: The Board is willing to sponsor and fund a community garage sale provided a minimum of (2) volunteers will step forward at the April 10^th meeting to organize the event.
5. Request for illuminated holiday lighting at CP entrances: The Board approved the creation of a work order to install the necessary additional electrical outlets at the Van Dyke and 22 Mile entrances; upon completion of this work, the Board will make a decision at a future meeting about the purchase/rental/installation of decorations and lighting for the 2013 holiday season
6. The Board decided that all new or replacement traffic sign posts and street name signs located within the Central Park Master Association’s community areas will consist of a 3 inch dia., decorative black post that is approx. 12 foot high and similar in appearance to the existing streetlight posts; the posts will be mounted to a concrete base, not driven directly into the ground; the street name signs will have white letters (x) inches high on a blue background; Ryan Dorner will get pricing from several different sources and based on the results the Board will select a single source for the posts and street name signs. The Board will then use this cost information to develop a multi-year replacement plan that will be included in future budgets. It is anticipated that the Meadows, Gardens, Kensington and Manors associations will want to adopt the same design standard as they replace their existing signs in the future.
7. Mike Grobbel will contact Randy at True North to explain upcoming changes in lawn cutting around retention ponds that will be necessitated by the start of construction on the Ciena nursing facility.

5. Next meeting: Monday, April 29, 2013, 7:00 PM. Location t.b.d.

6. Meeting was adjourned at 8:50 PM